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Senior Property Associate
Seattle, WA
Job Description
About JLL -
We're JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals. We believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.
Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a "perfect" candidate. JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you're a leader of any level or experience and this job description resonates with you, let's talk.
We are currently seeking a Senior Property Associate to join our office property management team. Our team's priorities are:
Providing an experiential approach which guides a differentiated property management experience, resulting in better care and better business
Support the exponential growth of our business by providing people integration and synergy
Develop our people for bigger and better roles
Supporting ambitions beyond the workplace
Applying new technology and data to drive change
What this job involves
Supporting your team to deliver best in class service
As a Senior Property Associate at JLL, you will apply your commercial property management admin experience to support our office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, along with the primary responsibilities outlined below. This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team.
Primary Responsibilities:
Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment.
Invoice research and providing backup to vendors and finance team.
Participate in A/R (accounts receivable); preparing and distributing rent statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed.
Create and manage purchase orders
Track administrative spend to not exceed budget and look for cost reduction opportunities.
Coordinate document management related to lease execution, distribution, and filing.
Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed.
Provide Class-A service to tenants, team members, vendors, and client.
When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work. Follow-up with tenants to ensure work orders are completed to their satisfaction. Assist with billing as needed.
General office organization.
Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.
Prepare and distribute general correspondence and memos.
Organize, compile and prepare reports for distribution.
Create and/or maintain physical and virtual filing systems in an accurate and organized manner.
Maintain and update employee, client, and customer contact databases.
Coordinate conference room reservations.
Organize department lunches, meetings, events and business travel.
Receive building access requests and coordinate access for visitors and vendors.
Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards.
Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures.
Track and coordinate access card activation/deactivation as needed.
Assist property team in the development and implementation of property and employee manuals.
Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure.
As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.
Gather W-9s and COIs from vendors, and perform vendor set-ups as needed.
Assist team members with property budget preparation and recurring reporting, as requested.
Assist engineers with recording and billing, as appropriate, monthly utility meter readings.
Assist with tenant billbacks.
Participate in training incoming team members as appropriate.
Develop and manage annual events (holiday parties and monthly tenant engagement events)
General and ad hoc administrative support of the property as needed.
Any and all other duties and tasks assigned.
Being a relationship builder
Keeping our building tenants and owners happy is always top of mind. You will be the liaison between tenants and building staff to ensure are buildings are clean, functional and welcoming. You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You thrive on change and learning new things, and can shift gears comfortably,
An Achiever
We'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team.
Sound like the job you're looking for? Before you apply it's also worth knowing what we're looking for:
Education and experience
A high school diploma is required. Bachelor's degree is preferred.
(2+) years of experience supporting a commercial property management team is required.
Advanced oral and written communication skills. Strong organization and time management skills.
Experience in Microsoft office, Excel, event planning, reception, work orders, certificates of insurance, and tenant interaction
Experience with MRI or similar software
Experience with Corrigo or similar software
What you can expect from us
We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
We can't wait to see where your ambitions take you at JLL.
Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
We're JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals. We believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.
Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a "perfect" candidate. JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you're a leader of any level or experience and this job description resonates with you, let's talk.
We are currently seeking a Senior Property Associate to join our office property management team. Our team's priorities are:
Providing an experiential approach which guides a differentiated property management experience, resulting in better care and better business
Support the exponential growth of our business by providing people integration and synergy
Develop our people for bigger and better roles
Supporting ambitions beyond the workplace
Applying new technology and data to drive change
What this job involves
Supporting your team to deliver best in class service
As a Senior Property Associate at JLL, you will apply your commercial property management admin experience to support our office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, along with the primary responsibilities outlined below. This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team.
Primary Responsibilities:
Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment.
Invoice research and providing backup to vendors and finance team.
Participate in A/R (accounts receivable); preparing and distributing rent statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed.
Create and manage purchase orders
Track administrative spend to not exceed budget and look for cost reduction opportunities.
Coordinate document management related to lease execution, distribution, and filing.
Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed.
Provide Class-A service to tenants, team members, vendors, and client.
When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work. Follow-up with tenants to ensure work orders are completed to their satisfaction. Assist with billing as needed.
General office organization.
Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.
Prepare and distribute general correspondence and memos.
Organize, compile and prepare reports for distribution.
Create and/or maintain physical and virtual filing systems in an accurate and organized manner.
Maintain and update employee, client, and customer contact databases.
Coordinate conference room reservations.
Organize department lunches, meetings, events and business travel.
Receive building access requests and coordinate access for visitors and vendors.
Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards.
Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures.
Track and coordinate access card activation/deactivation as needed.
Assist property team in the development and implementation of property and employee manuals.
Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure.
As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.
Gather W-9s and COIs from vendors, and perform vendor set-ups as needed.
Assist team members with property budget preparation and recurring reporting, as requested.
Assist engineers with recording and billing, as appropriate, monthly utility meter readings.
Assist with tenant billbacks.
Participate in training incoming team members as appropriate.
Develop and manage annual events (holiday parties and monthly tenant engagement events)
General and ad hoc administrative support of the property as needed.
Any and all other duties and tasks assigned.
Being a relationship builder
Keeping our building tenants and owners happy is always top of mind. You will be the liaison between tenants and building staff to ensure are buildings are clean, functional and welcoming. You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You thrive on change and learning new things, and can shift gears comfortably,
An Achiever
We'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team.
Sound like the job you're looking for? Before you apply it's also worth knowing what we're looking for:
Education and experience
A high school diploma is required. Bachelor's degree is preferred.
(2+) years of experience supporting a commercial property management team is required.
Advanced oral and written communication skills. Strong organization and time management skills.
Experience in Microsoft office, Excel, event planning, reception, work orders, certificates of insurance, and tenant interaction
Experience with MRI or similar software
Experience with Corrigo or similar software
What you can expect from us
We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
We can't wait to see where your ambitions take you at JLL.
Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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